Full-time, on-site in Pai | THB 30,000–40,000 per month | 3-month probation | Apply NOW

🌍 Why This Position Matters

Pai Seedlings Foundation is growing fast—supporting farmers, running educational programs, and building new community partnerships. To succeed, our Directors and team need someone who can hold the legal, financial and administrative backbone of the organization.

This role matters because it ensures:

● Our two foreign Directors can focus on vision and strategy while staying well-connected with local partners.

● Our Foundation stays legally compliant and respected by government agencies.

● Our projects run smoothly, with clear organization and timely coordination across languages and cultures.

In short: this position is the glue that holds the team together, keeping our daily work structured, lawful, and flowing—so that our mission to regenerate land, culture, and livelihoods can truly flourish

We are honest about what this job is. It is not a passive administrative post. Our systems are documented but need a capable owner to run and improve them. You will inherit structure, not chaos, but you will be expected to strengthen it.

📌 What you will do

Accounting and finance

Maintain the Foundation’s books: ledger entries, bank reconciliation, petty cash, expense records
Manage payroll and social security contributions and filings
Prepare and coordinate withholding tax and annual tax filings
Work with our external accounting firm and auditor: prepare and hand over source documents, respond to queries, support the annual audit
Maintain the assets register
Support budget tracking across programs

Document management and preparation

Own the Foundation’s filing systems, physical and digital, so that any document can be found when it is needed
Prepare official documents, letters and forms, including bilingual Thai/English documents to our house standard
Maintain board minutes, resolutions, and the Foundation’s legal and registration records
Manage contracts: employment contracts, supplier agreements, insurance policies, leases

Deadline and compliance calendar

Own the compliance calendar and be accountable for it: monthly tax and social security filings (in coordination with the accounting firm), the annual foundation registrar submission (amphoe, social welfare), audit deadlines, insurance and vehicle renewals, employment contract expiries, visa and work permit renewals (social welfare, immigration, labour department)
Flag what is coming, early, without being asked. Be pro-active.
Keep the Directors informed of progress status, not only of problems

Liaison and research

Represent the Foundation and assist the Directors in day-to-day dealings with government offices: District Office, Provincial Social Development Office, Revenue Department, Social Security Office, banks, and Immigration
Act as the bridge between our foreign Directors and our Thai institutional partners, translating not only language but expectations in both directions
Research regulatory requirements, procedures and suppliers online, and present findings clearly and concisely

What we are looking for

We will prioritise demonstrated practice over formal credentials.

Essential

Practical accounting experience and the confidence to maintain a full set of books without supervision
Working knowledge of Thai payroll, social security and withholding tax obligations
Professional English, written and spoken — you will work daily with English-speaking Directors and produce documents in both languages
Thai fluency and the ability to deal directly and effectively with Thai government offices
Genuine organisational discipline: you track deadlines because you find it intolerable when things slip, not because someone reminds you
Comfortable working in Google Workspace (Drive, Sheets, Docs), Notion and Claude AI, which is where the Foundation’s documents, records and trackers live.
Based in or willing to relocate to Pai

Valued

Experience with a Thai foundation, association or NGO
Experience with visa and work permit processes
A degree in accounting, finance or business administration

What we offer

THB 30,000–40,000 per month, depending on experience; plus social security and staff accident insurance
25 days paid annual leave — well above the Thai statutory minimum, because we think rest is part of doing careful work
Full ownership of your own domain, in a team of ten rather than a department
An annual professional development budget for training, courses or certification you choose
Work whose consequences you can actually observe — the distance between your spreadsheet and a farming family in Muang Noi is short enough to see

To apply

Send your CV and a short covering note in English to damien@seedlings-foundation.org.
Subject line: “Administration & Finance Officer — [Your name]”

In your note, please answer this question: “How do you personally relate to the Foundation’s mission, and how would working with us participate in your professional and personal growth?”
Shortlisted candidates will be asked to complete a short practical exercise.

Pai Seedlings Foundation is committed to fair and transparent recruitment. We welcome applications from members of the communities we work with.