🌍 Our Why

At Pai Seedlings Foundation, we imagine a world where people remember how to live in symbiosis with nature. A world where ecosystem health, community wellbeing, and economic vitality go hand in hand.

That’s why we’re creating the Pai Seedlings Farm—a Natural Lifestyle Education Center—and collaborating with local farming communities to regenerate soils, revive local ways of life, and create dignified livelihoods rooted in ecological balance.

We’re building this future together—through education, care, and practical action.

🧭 Role Title + Team Context

Role: Director’s Personal Assistant & Administrative Officer
Location: Based in Pai, Thailand
Languages: Fluent Thai & English (spoken and written)

You will support our two foreign Directors in leading the vision and strategy of Pai Seedlings Foundation. Your role includes interpreting, translating, scheduling, and ensuring smooth communication between them and local partners.

As Administrative Officer, you’ll help the whole team by keeping our operations legally compliant, organized, and well-resourced. You’ll also take over key responsibilities in liaising with government offices such as Immigration, Labour Office, Social Welfare, and local municipalities.

This role is ideal for someone who enjoys cross-cultural work, knows admin systems well, and brings clarity and structure to daily operations.

📌 What You’ll Do

As the Director’s Personal Assistant:

Translate and interpret between Thai and English.
Manage calendars, meetings, and travel.
Write and share meeting notes.
Support communication between Directors and local team or partners.

As the Administrative Officer:

Handle communication with government offices.
Manage visa and work permit paperwork.
Maintain systems on Notion, Google Workspace, Slack, and ChatGPT/Google Gemini.
Help with supply purchasing and vendor coordination.
Track monthly bookkeeping with the Director and accountant.
Keep records organized and up to legal standards.
Support with research and reporting for projects and grants.

🌟 What Success Looks Like

After 1–2 months:

You’ve built trust with the Directors and team.
You understand our systems and workflows.
You’re managing calendars and communications independently.

After 3–6 months:

You’re handling government paperwork smoothly.
Admin processes are clearer and more efficient.
You’ve improved templates, checklists, or documentation.
You’re the go-to person for team admin support.

After 12 months:

Admin and legal systems are running reliably.
You represent the organization confidently with external partners.
You’ve helped strengthen the team’s rhythm and clarity.
You’ve shaped the role to meet the needs of our growing foundation.

🧩 Who You Are (What You Bring)

Fluent in Thai and English, with strong communication skills in both.
Experienced in administrative management, including official paperwork and liaising with government offices.
Organized and detail-oriented—you keep things clear, accurate, and on schedule.
Comfortable working in a cross-cultural environment, and confident bridging communication between local teams and foreign leadership.
Familiar with Google Workspace, Notion, Slack, and willing to learn new digital tools.
Most importantly: you have a growth mindset and are willing to learn and grow ownership into this position.
Discreet, respectful, and professional when handling sensitive or high-responsibility tasks.
Proactive—you notice what needs doing and take initiative to improve systems or solve problems.
Based in Pai (or willing to relocate), and aligned with our mission to restore land, culture, and local livelihoods.

🌱 Our Culture & Commitments

At Pai Seedlings Foundation, we’re cultivating more than land—we’re cultivating trust, care, and collective growth. We value relationships as much as results, and we believe structure should support creativity, not constrain it.

We are:

Mission-driven but people-first. We care deeply about our work and each other.
Rooted in cross-cultural collaboration, where Thai, Karen, and international team members learn from one another.
In a phase of active development, where systems are being built, tested, and improved—together.
Committed to integrity, transparency, and respect, especially in our work with communities and government partners.
A small team with a big impact, which means every role carries real weight. We value people who take ownership and responsibility over their work—those who are creative, reliable, and independent in how they show up and contribute.
Aligned with a culture of mutual trust—we support each other’s autonomy by showing up fully for our responsibilities.

We expect team members to show up with presence, curiosity, and care—for the work, the people, and the wider purpose we serve.

📬 Logistics & How to Apply

Start date: January 2026 (flexible for the right candidate)
Contract type: Full-time, based in Pai, Thailand
Compensation: Up to THB 25,000/month (based on experience and local standards, with potential to grow alongside the organization)

To apply, send your résumé and a motivation letter (in English) to: contact page

Tell us why this role speaks to you and how your background aligns with our mission.
Applications will be reviewed on a rolling basis until the position is filled.